Clerk's resume: key points and tips for drafting

A clerk is a person who works with documentation. This specialist plays an important role in any enterprise, since the order in documents and file cabinets depends on him. Today, in connection with the development of information technology, the clerk works not only with paper, but also with electronic documents.

The personnel department of any enterprise approaches the selection of clerks with great responsibility. In order to get this position, you need to correctly and competently write your resume. We will talk about the features of this process in our today's article.

First of all, it is important to understand what this specialist is doing at the enterprise. So, the main responsibility of the clerk (or secretary) is to maintain the document flow of the organization in which he works. Accordingly, the specialist holding this position must know all the rules and features of office work - this requirement is basic for every applicant.

The process of the company's workflow itself must be carried out on the basis of internal statutory documents and rules, as well as using the generally binding legislation of the Russian Federation, in this regard, the secretary must be a very competent and legally savvy person.

Some employers require a clerk to have specialized higher education. In some cases, specialized secondary education or courses may be appropriate.One way or another, but the basic requirements for a secretary will definitely be spelled out in the vacancy, so it is important to read it carefully before submitting a resume.

A clerk is an office worker, therefore he must know and follow the rules of business etiquette and dress code... Most often, the work schedule of this specialist coincides with the traditional working day in the office (for example, from 9 to 18 hours with an hour's lunch break).

The immediate duties of a specialist include:

• preparation, execution, processing and storage of documents;
• work with correspondence (both incoming and outgoing);
• fulfillment of orders of the chief, etc.

Due to the fact that the resume is an official document, it is very important to clearly adhere to its structure. The document must include several mandatory sections. Let's consider the main ones.

As mentioned above, the key job skills of a clerk are the ability to work with documentation, knowledge of the company's internal statutory documents, as well as skills in working with office equipment. These skills are basic, without them you will not be hired, so it is imperative that they be included in your resume.

Besides, it is important that the clerk is an experienced computer user and can work in office programs, because today a large number of documents exist only in electronic form. In addition, quite often correspondence is conducted using not regular, but e-mail.

The personal qualities that you prescribe in your resume must fully correspond to the nature of the work, help you do it professionally. So, for the clerk, individual characteristics that are useful in work will be such qualities as ability to work with a large amount of information, diligence, attentiveness, accuracy, discipline, focus on details, stress resistance, good memory. If you have these qualities, then feel free to include them in your resume.

As mentioned above, education for a clerk is not the most important aspect. Many employers require their secretary to graduate from a university in the relevant specialty, but this rule does not apply in every organization. In some cases, you will be hired if you have a higher education diploma in any specialty, in others you will only need a diploma from a technical school or college. Anyway it is important to carefully read the employer's requirements and the job description.

In a resume, you should write only truthful information. Indicate higher and secondary educational institutions that you graduated from... You can also tell about the courses, trainings and master classes you have taken. An educational experience like this will reassure the employer that you are a goal-oriented and motivated person.

Many employers require work experience from job seekers for a clerical position. That is why, in your resume, in chronological order, you should list specific companies with an indication of the position and time of your work.

If possible, ask your former employers to write to you recommendation or feedback. You can attach these documents to your resume. They will confirm your professionalism.

A competent resume is your opportunity to get the desired position. That's why you need to approach writing a document with all responsibility... After you have created the structure and filled in all the fields, make sure that the document complies with all the rules of the Russian language: there are no typos, grammatical and punctuation errors. The presence of such shortcomings will significantly reduce your chances of getting a job, because a clerk is a specialist whose duties include drawing up company documents.

Accordingly, if you write your resume illiterately, then the employer will get the impression that in the same way you will draw up all the documents on behalf of the company. That's why it is important not to be lazy and re-read the written resume several times.

The optimal resume length is 1 page. You should not describe in detail your biography and personal life. A short, concise and understandable document will make it clear to the employer that you value their time. All information that is written in the resume must be relevant.

Make sure your resume is easy to read. Create sections and subsections. Headings can be highlighted in bold if necessary. Use only one font and the same formatting. Stick to neutral colors and don't use bright and eye-catching shades.

The clerk and secretary of the chief is a person who works not only with documents, but also with people. Therefore, the employer often asks to attach your photo to the resume. If such a requirement was indicated in the vacancy, then you need to choose the right picture or make a photo that will correspond to a specific purpose. However, you should not choose a photo that is too serious, for example, the one that you used for your passport.

A well-written resume will help you write your own document.