How to send a resume to an employer correctly?

In the modern world, job search is carried out exclusively through the Internet. The system is so simple that you only need to click once to apply for a vacancy of interest. It is only when it comes to directly emailing a resume to a recruiter that job seekers make a lot of mistakes. These unpleasant nuances play an important role in the selection of suitable candidates. Even the wrong greeting can scare the HR officer away, and the resume will end up in the e-basket.

Job seekers make a lot of mistakes when sending their resume by e-mail. And the most common of them is incorrect subject line... Some do not know how to correctly name the message, others simply skip this point. For these reasons, a sent letter with an attached resume can automatically move to the "spam" folder or simply go unnoticed.

A well-written subject line should not contain a lot of information. A short, specific proposal would be the best option, such as a "resume for the head of sales" or "an advertisement for an advertising designer job." However, it is possible to compose a more informative text of the subject of the message, for example, "V. A. Kuznetsov's resume for the vacancy of a call-center specialist."

In the message with the attached resume document, you must write a small appeal. An empty letter is considered bad form in all situations. A small text will emphasize the sincerity of the applicant and his interest in the vacancy offered by the employer.

A certain structure should be seen in the accompanying text of the message.

• Contacting the recruiting manager or supervisor. For example, "dear Oleg Ivanovich."
• The name of the position of interest. There must be specifics here, you cannot write phrases such as "I want to get the position of an operator or head of the IT department."
• It is necessary to indicate how the applicant found an advertisement for an open vacancy, whether it is a company page on social networks or a neighbor who works in this company.
• In the accompanying text, it is appropriate to talk a little about your skills and work experience. Just not a detailed retelling starting from the first internship, but a brief information, preferably from the last place of work.
• The final part of the applicant must express in words of gratitude for the time devoted to his questionnaire, and also leave his signature in the form of a surname and initials.

It is necessary to send a resume to the e-mail of a potential manager in the fullest possible form. The message from the applicant must have a correctly filled subject, a cover letter in the body of the message, as well as a correct attachment of the resume file itself. At the same time, you can send a message not only from a computer or laptop, but also from a phone. Such innovations of the modern world allow you to find work while walking, playing sports and even being at a gala event.

Of course, in the age of modern technologies, young specialists try to use any electronic methods of transferring documents, for example, WhatsApp or Viber, but it is impossible to guarantee the safety of the file. The recipient himself may forget to read the information from the candidate or simply delete the message from an unknown contact.

Using various instant messengers to send your resume, you should not use emoticons in the text of messages. Any correspondence with the manager should be exclusively in a business style. The best way to express your emotions is through personal contact.

Before sending a resume to a recruiter, it is necessary to clarify which questionnaire format is most appropriate.

• Recruiting agencies require resumes to be submitted in quick edit formats. Specialists of such enterprises condition this requirement on the need to hide the personal data of the applicant so that the employer cannot get in direct contact with the candidate bypassing the agency. For this reason, pdf or jpeg formats are immediately rejected.
• In the field of office work, the rtf resume format is considered the best option. It's easy to get it. The document is created in the editor Microsoft Word. Next, the menu command "file" is selected, then - "save as ...". In the window that appears, move the mouse arrow over the "other formats" function, change the file type to rtf format. The name of the document is indicated in Latin letters. In the frame that opens, information appears about the possible loss of some data. However, no one has yet encountered such problems, which is why the warning can be ignored. After saving, you need to close the document and reopen it.
• Resume in txt format may lose its internal form after transmission.Yes, and during the opening of the document, problems may arise. The txt format is suitable for the old edition of Microsoft Word, but the new version will not even be able to open the document. When submitting a resume, a job seeker cannot know which version of the editorial program is installed on the recruiter's computer. This means that the risk is not worth it.
• The doc format is also acceptable for the submitted resume. When opening the file, there will be no problems, especially since this format can be viewed in several editors.

It is impractical to use other format options. The HR department won't even consider them.

It should be noted that the size of the file with the resume should not exceed 25 Kb. And documents with the image of the applicant should not exceed 1 MB.

Particular attention should be paid to the issue of archiving. Many job seekers, when sending their resume by e-mail, pre-archive the document, but this is not worth doing. Quite often, archive files contain advertisements or viruses, which is why the mail service filter deletes messages with such an attachment beyond recovery. In addition, it is not possible to open some archives.

Particular attention should be paid to the title of the resume file. The name of the document should not be long or have a random set of letters. Such electronic documents can get lost in the abundance of messages. And to prevent this from happening, the resume should be called a specific name, for example, "resume_Zaytsev_designer". Despite the seeming absurdity, the personnel officer will immediately understand that the applicant Zaitsev wants to get the position of a designer.

Many recruiting specialists assure that job seekers can send their resumes to the company's mail at any convenient time. However, questionnaires sent before lunch are more effective. For in order for the personnel officer to get acquainted with the document first of all, the applicant must send the file at night or early in the morning.

It is strictly forbidden to send a resume to several recipients at once. A potential manager will definitely see the presence of other addressees and will consider the applicant a frivolous, lazy person. Sending individual messages will multiply the applicant's chances of getting the desired position.

Finding a good job involves many nuances, among which the applicant's email account plays a huge role. Personal mail can have an unusual, comic and even obscene name. Only sending serious documents from it is considered unacceptable. For the purpose of job search, you will have to create an additional mail with the correct name.

It is best to make the nickname easy to read and pronounce. The most acceptable indication of the name and surname of the applicant. However, variations of the full surname and initials are allowed. For example, "petrov_pavel" or "petrov. p. v. ".

When receiving messages, postal services indicate not the name of the email address, but information from the questionnaire. For this reason, when creating a new e-mail box, it is important to put down reliable passport data.

When looking for a job, many job seekers are faced with the problem of lack of feedback. Most recruiters accept resumes, screen them out, and leave profiles most suitable for an open position. But for those who did not come up, they do not even think to call back and report the refusal.

According to the applicants, it is very difficult to contact the HR department, and even more so with the head of the company, in order to get an opinion on the previously submitted resume. But trying to get in touch isn't bad form. However, you should call the company the next day after submitting your resume. This action shows the applicant only from the positive side. The personnel officer and the manager will appreciate such a step, realizing that a vacancy is very important for the applicant.

During a telephone conversation, you should not say meaningless phrases, stutter, interrupt and insist. The personnel officer will provide all the necessary information according to the routine. After the recruiter's monologue, you can ask questions of interest. However, you should not demand answers to questions regarding pay or job responsibilities. Such specifics will be dealt with directly during the interview.

This question torments many applicants who did not receive a timely answer. Some are afraid that their resume did not fit, while others think that the email has ended up in spam or trash, which is why it turned out to be unread at all.

In fact, all resumes that end up in the HR department are carefully screened. Applicants who fit the specified vacancy are invited for an interview. One applicant occupies a vacant position, the resume of others is placed in a specially developed database. If there is a vacancy in the company, it is the selected people who are the first to receive an invitation for an interview.

But don't ignore the fact that HR employees are not robots. The human factor can work, and the candidate's resume will be accidentally deleted from the mail. This means that no one can guarantee feedback.

To exclude a similar situation, the applicant must follow the open vacancies of the company of interest... If free space appears, do not run to the computer, but wait a few days.

Not every job seeker manages to comply with all the rules for the correct construction of an email. In order to avoid mistakes, we propose to consider a sample in which a girl sends her resume to a specific position.

The subject of the message contains information regarding the content of the letter and the position of interest. The “To” section contains a single email address. Next, you can see the attached documents, resume and several copywriting works. The free body of the letter contains an accompanying text with a short self-presentation.

Such letters are read with great pleasure by recruiters. Senders of such messages have a very high chance of getting the desired position.